Why Are Team Ground Rules Necessary

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Whatever the reason, if you set a clear expectation about the type of behavior the group wants in meetings, you can talk openly about that behavior in the group. In other words, when you start talking about what you want, it becomes easier for everyone to talk about what they want. If you are not comfortable with the idea of suggesting ground rules to your team, please consider how obvious this last sentence is. Our experience in managing teams through the five behaviors of a cohesive team is that this step of team building is often skipped. People make assumptions and inevitably other people don`t. Healthier groups could adjust some of the rules adopted. More dysfunctional teams might surprise you by suggesting rules that seem obvious, such as that members don`t speak ill of other team members in public. Teams typically develop ground rules during team building or as part of an initiative to improve meetings. Teams are more likely to accept and follow the ground rules they have set for themselves. A good set of ground rules will set clear expectations and reduce uncertainty and ambiguity.

In new teams, answers to many questions will rarely (1) or sometimes (2), as team members may not have had much time to get to know each other or get involved in specific areas covered by the survey. This is a good thing because, as team members work out their ground rules, select these low-scoring areas as areas of interest and have a healthy conversation about each area. Areas that have been highly rated and have not been identified as problematic should always be discussed by the team to determine which behaviors need to be reinforced. This ensures that the specific malfunction does not cause future problems when new team members join the team. Basic rules are used to form and personalize meeting behavior. The most effective and dramatic application of a ground rule is in a meeting when someone says: If you`ve fully involved your team in creating their ground rules, you don`t really need to “communicate” them. On the contrary, you must make them available. I recommend a mix of some (or even all) of these elements: Respect is the consideration employees show for someone`s time, work, and ideas and help ensure the smooth running of the work.

A reminder of mutual respect in the workplace not only sets employee expectations, but also fosters a positive character trait in employees. Creating a rule regarding respect can help team leaders when the division of work begins to avoid conflict and promote agreement within the team. Establishing a respectful environment can improve employee relations and overall company morale. For the DiSC score to impact team performance, all team members need to recognize the fundamental fact that you can`t force someone to change their behavior, but you can change the way you interact with them to influence their behavior. The real value of using the DiSC model is that all team members understand their own standard behaviors, motivators, and stressors, and understand the impact this can have on relationships with team members of different styles. With this understanding, team members change the way they interact with each other to ensure positive working relationships. The practice of time efficiency is when employees make the most of their time at work through proper planning, prioritization, and organization. Promoting time efficiency as a rule of thumb not only promotes project and goal progress, but also sets employee expectations from the beginning of team formation. Making time efficiency a team-wide priority can help better organize meetings and streamline communication between employees. Newly formed teams can define their ground rules as part of their broader work team agreement by asking, “What agreements or ground rules do we want to establish for our meetings?” as an agenda item. In more than 30 years of supporting leadership teams, I`ve developed a set of eight research-inspired ground rules (I call them behaviors) that can help teams improve their performance, working relationships, and individual well-being. (There`s a short article on my website explaining what the rules do and how to enforce them.) For a template that guides you through creating a full employment contract, see Lisette Sutherland`s Process for Establishing a Remote Team Work Contract (Tip: You don`t need to be a remote team to use it.) You`ll also see expectations from meetings discussed as part of Paul Axtell`s process of introducing a new leader to a team.

Finally, if you`re having a delicate conversation, take a look at Dr. Patricia Roberts` guidelines for a sensitive discussion. Don`t turn a blind eye to someone who breaks the rules. It will go from minor to larger as people learn they don`t seem to care. And where is the line between small and big breaks? The nature of the ground rules should avoid having to make value judgments between minor and serious. Now is the time to set your team`s ground rules as soon as possible. Once your team feels familiar enough to start a difficult conversation. We have great resources to help you build a new project team. In a project management environment, the basic rules of the team are likely to be part of a larger team charter. This includes things like: The ground rules describe the code of conduct for a meeting and the team, and explain the behavior expected of all participants. The basic rules of the team should be created and agreed upon jointly by all team members, as groups can more easily accept and adhere to the rules they have set for themselves.

Team rules determine how team meetings are conducted and the type of general behavior the team adheres to. The ground rules not only moderate team behavior in the workplace, but also ensure that any debate within a team remains controlled. Teams can create ground rules in their first meetings and add or review rules as needed. The other thing that is obvious is the importance of living the ground rules yourself. It is imperative that you lead by example. Stick to every detail of the ground rules. A small violation on your part will massively undermine both of you: arrive at meetings on time or inform the team leader if you are late or absent. It seems logical to me that the basic rules of your team are inspired by this type of document. In particular, if any of these organizations – or their qualifications – are supported or required by your organization, start with it. The development of team standards is a natural part of the group`s development lifecycle. For me, Bruce Tuckman explains it best. Here you will find links to our article and video on the Tuckman model of group development.

Ground rules help teams navigate paradoxes and serve as scaffolding strategies to deal with contradictions. It`s an obvious question: how do the ground rules relate to the mission and vision of your team and your larger project? It is clear that they need to be coordinated. The simplest way to think about it is this: ground rules are value statements and guidelines that a group consciously puts in place to help individual members behave. To be effective, ground rules must be clear, consistent, agreed upon and followed. When articulated ground rules are lacking, natural patterns of behavior often arise spontaneously. These are called standards. After completing the investigation, the team conducts a brainstorming exercise to identify the causes of the malfunctions and mitigation strategies to ensure that the malfunctions do not affect the team`s performance. For teams of less than 15 people, standard small group brainstorming techniques can be used. For large groups, the World Café method is a good method. Using the World Café method, the team brainstorms multiple topics at once by creating small groups that focus on a single topic for a while, and then the group, minus the author, moves on to the next topic.

When the new team comes to the table to discuss a topic, the author reads aloud the information gathered by the previous teams, and each team builds on the initial ideas. Figure 1 – Tuckman`s Team Development Stages The exercise is Lencioni`s book is simple in that it asks all team members to rate 1-3 on a series of issues related to a particular dysfunction. An example is shown below in Figure 5. To cover the five dysfunctions, the team divides into five groups, as shown in Figure 7 below. For example, when working in high-security areas or when there are safety-critical activities. But even here, you`ll usually find that once team members understand priorities, they set proper ground rules for themselves. Ideally, your team should create their own ground rules instead of the project manager imposing them. But, of course, some contexts will require the application of certain basic rules.